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What is a 940 form?

Form 940 is an essential document for employers, required by the IRS to report annual Federal Unemployment Tax Act (FUTA) taxes. This tax helps fund state workforce agencies, providing unemployment benefits to people who lose their jobs. If you're an employer paying wages to employees, filling out Form 940 accurately is crucial to comply with federal regulations and ensure your contributions are correctly allocated to support unemployment programs.

What is a 940 form used for?

Form 940 is a crucial document for employers, serving specific purposes in compliance with federal regulations. Here's what it's used for:

  • To report annual Federal Unemployment Tax Act (FUTA) tax.
  • To calculate the amount of tax owed or refund due.
  • To reconcile any payments made during the year.

How to fill out a 940 form?

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  1. 1

    Start by entering your Employer Identification Number (EIN) in the designated field.

  2. 2

    Fill in your business name and address.

  3. 3

    Calculate your FUTA tax liability and enter the amounts in the appropriate sections.

  4. 4

    Detail any payments you've made towards your FUTA tax.

  5. 5

    Sign and date the form with an electronic signature if accepted.

  6. 6

    Download the completed form and mail it to the IRS, as this form cannot be submitted online.

Who is required to fill out a 940 form?

Employers with employees who are subject to FUTA tax must fill out Form 940. This includes businesses large and small.

The IRS uses Form 940 to assess and collect federal unemployment taxes, which fund state workforce agencies.

When is a 940 form not required?

Form 940 is not necessary for every individual or business. Specifically, it's not required for those who do not have employees or pay wages.

This means sole proprietors without any staff, independent contractors, and businesses that solely use the services of freelancers may not need to complete this form.

When is a 940 form due?

The deadline for Form 940 is January 31st of the year following the reported year.

If you're working on your Form 940, remember to submit it by this date to stay compliant with IRS requirements.

How to get a blank 940 form?

To get a blank Form 940, simply visit our platform where the template is pre-loaded in our editor, ready for you to fill out. Our website provides the necessary tools to help you complete the form and download it for your use, though we do not assist in filing the form.

How to sign 940 form online?

To sign Form 940 online, start by visiting PDF Guru. Choose the Form 940, then fill it out in the PDF editor provided.

After completing the form, you can create a simple electronic signature. Click 'Done' to download your signed document for your records.

Where to file a 940?

The Form 940 can be submitted online via the IRS e-file system. This method speeds up processing and ensures accuracy.

Alternatively, it can be sent through mail. The IRS website lists specific addresses based on your state.

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Frequently asked questions

  • Where to mail 940 without payment?

    The mailing address for Form 940 without a payment depends on the state from which you are sending the form. It's essential to check the IRS's official website or the instructions provided with Form 940 for the most current address specific to your state.

  • Where to mail 940 with payment?

    If you are mailing Form 940 with a payment, the address differs from the one used when sending the form without payment. Like for non-payment submissions, the exact address varies based on your state. Refer to the IRS's official resources or the Form 940 instructions to find the correct address for your location.

  • What is the difference between 940 and 941?

    Form 940 is used to report annual Federal Unemployment Tax Act (FUTA) tax, while Form 941 is used to report quarterly federal income tax withheld from employees, social security taxes, and Medicare taxes. Essentially, Form 940 is for unemployment taxes paid by the employer, and Form 941 covers payroll taxes.

  • How often is 940 filed?

    Form 940 is filed annually. Employers must submit it once a year to report their Federal Unemployment Tax Act (FUTA) liability. The due date is January 31st for the previous year's taxes, though there are extensions if all FUTA tax was paid on time.

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