What is Form SF-425?
The SF-425, or Federal Financial Report, is a crucial form for those receiving federal funds. It allows recipients to report their financial activities related to a specific project. The primary purpose of this form is to track the total amount spent over time, ensuring that funds are allocated correctly and that projects remain within budget. By providing this information, the SF-425 helps federal agencies monitor grant management and uphold accountability in financial reporting.
What is Form SF-425 used for?
Form SF-425 is essential for managing grant finances. Here’s what it’s used for:
- Reporting Cumulative Expenses: Grantees report all expenses from the start of the grant.
- Tracking Financial Status: It helps report the financial status of funds and cash transactions.
- Compliance with OMB Guidelines: Ensures adherence to Office of Management and Budget (OMB) financial reporting standards.
- Quarterly Submissions: Necessary for quarterly reports, especially for programs like the Lost Wages Assistance.
How to fill out Form SF-425?
- 1
Identify Grant Information: Review your award documentation for grant numbers and relevant details.
- 2
Calculate Cumulative Expenses: Add all expenses from the start of the grant to the current date.
- 3
Categorize Expenses: Divide expenses into cash disbursed and incurred but not yet paid.
- 4
Determine Federal and Recipient Shares: If required, separate expenses into federal and recipient contributions.
- 5
Submit Quarterly Reports: Prepare one SF-425 per quarter for each grant number.
Who is required to fill out Form SF-425?
State, territorial, and District of Columbia governments, along with federal grant recipients, are responsible for completing Form SF-425. This includes certified public accountants, accountants, chief financial officers, and other designated officials within their organizations.
After completion, federal agencies like the Department of Health and Human Services and the Substance Abuse and Mental Health Services Administration use the SF-425 to review and manage grant financial data.
When is Form SF-425 not required?
Form SF-425 is not required for grant recipients who do not receive federal funds or for those in the closeout phase after completing their grant period. Additionally, the Office of Management and Budget (OMB) may grant specific exceptions, though these are uncommon and typically require prior approval.
When is Form SF-425 due?
The deadline for Form SF-425 is 90 days after the end of the budget reporting period for annual reports. Final reports are due 120 days after the end of the period of performance. Awardees can submit reports early, but not sooner than one quarter before the final report's end date or 10 days before the non-final report's due date.
How to get a blank Form SF-425?
To get a blank Form SF-425, visit our website where it is pre-loaded in our editor. Simply click on the Fill Form option, and you can start entering your information right away. Remember, our platform helps in filling and downloading forms but does not support filing them.
How to sign Form SF-425 online?
To sign the SF-425 Federal Financial Report, you can use an ink signature or a digital signature with a valid digital certificate. Typed names in script fonts or unverified electronic signatures will not be accepted. After filling out the form using PDF Guru, remember to download it for your records. For the most accurate and up-to-date information, always check the latest updates regarding submission requirements, as PDF Guru does not support submitting forms.
Where to file Form SF-425?
To submit Form SF-425, Federal Financial Report, follow the instructions provided by the specific Federal agency. Usually, this requires sending it to a designated location.
You can submit the form online or by mail. Ensure all information is accurate and complete, adding identifying details on supplemental pages if necessary.
