Fill Out a North Dakota Bill of Sale Online in 2026

A North Dakota bill of sale is a written document that records the private transfer of ownership of personal property—such as a motor vehicle, boat, or other asset—from a seller to a buyer. It documents the key terms of the transaction: the names and addresses of both parties, a description of the item, the agreed sale price, and the date of the transfer.

North Dakota Department of Transportation (NDDOT) does not mandate a specific bill of sale form, but a written document containing all required information is legally recognized. A bill of sale is used alongside the vehicle title when completing a title transfer and helps document the purchase price for excise tax purposes.

A North Dakota bill of sale is used to formally document the transfer of personal property and protect both parties in a private sale. Specifically, it is used to:

• Document the transfer of personal property (vehicle, boat, firearm, equipment, or other items) from seller to buyer
• Establish the agreed purchase price on record — North Dakota DMV uses this to calculate applicable sales tax, use tax, or registration fees when the buyer applies for a new title
• Protect the seller from future liability related to the property after the sale date
• Give the buyer proof of ownership pending receipt of a new title
• Serve as evidence in any dispute about the terms, price, or condition of the item at the time of sale
• Support insurance documentation — the buyer can present the bill of sale to their insurer as proof of acquisition and value

A complete North Dakota bill of sale should include the following information:

• Full legal name and current address of the seller
• Full legal name and current address of the buyer
• Detailed description of the item being sold — for vehicles: year, make, model, color, body type, and VIN; for other property: a clear description with any serial number
• Agreed purchase price
• Date of the transaction
• Current odometer reading at the time of sale (required by federal law for all motor vehicle transfers)
• Signatures of both the buyer and the seller

North Dakota law does not require a bill of sale for all private property sales. For vehicle title transfers, the North Dakota DMV may use the purchase price documented in the bill of sale to calculate North Dakota's motor vehicle excise tax. Without a bill of sale, the tax may be assessed on the vehicle's market value.

A bill of sale is advisable for all significant private-party transactions to protect both buyer and seller.

No. North Dakota does not require a bill of sale to be notarized for it to be valid. A North Dakota bill of sale is enforceable without notarization for most personal property transactions, including vehicles.

Notarization is optional. Either party may add it for greater legal assurance, but NDDOT and state law do not require it.

A North Dakota bill of sale has no expiration date. Once both parties sign it, it becomes a permanent legal record of the transaction. Neither party needs to renew or re-execute the document—it remains valid indefinitely as long as it accurately reflects the completed sale.

Both the buyer and the seller should keep their signed copies for their personal records. For vehicle transactions, retain the bill of sale until the North Dakota DMV has processed the title transfer and issued a new title in the buyer's name. The document may also be needed as proof of purchase for insurance, tax verification, or future ownership disputes.

PDF Guru provides a ready-to-use North Dakota Bill of Sale template preloaded in our online editor. There is no need to download or upload anything in advance—simply open the form, fill in all required fields, add your electronic signature, and download the finished document as a PDF.

North Dakota does not publish a single mandatory bill of sale form for all transaction types. PDF Guru's template covers all the information required for a valid North Dakota bill of sale. Delivering the signed document and handling the title transfer with the North Dakota DMV is your responsibility.

PDF Guru makes it easy to sign your North Dakota Bill of Sale online without printing or scanning. Once you have completed all required fields in the form, use the Sign tool in the editor. You can draw your signature with a mouse or trackpad, type your name, or upload a saved signature image. Position the signature in the designated field for the seller — if both parties are signing digitally, the buyer can do the same before the final download.

When your signatures are in place, click Done to download the completed PDF to your device. Electronic signatures are generally accepted for private-party bill of sale transactions in North Dakota. If you plan to submit the bill of sale to the North Dakota DMV as part of a title transfer, confirm in advance whether an original ink signature is required.