Fill Out a Utah Bill of Sale Online in 2026

A Utah bill of sale is a legal document that records the private transfer of ownership of personal property—such as a motor vehicle, boat, or other asset—from a seller to a buyer. It provides written evidence of the transaction and protects both parties by documenting the agreed-upon terms.

For motor vehicle transactions, the Utah Division of Motor Vehicles (Utah DMV) provides Form TC-843 as an official bill of sale. This form is commonly used when applying for a vehicle title. Whether you use the official form or a custom written agreement, a Utah bill of sale should include the key details of the sale: party information, item description, sale price, date, and signatures.

A Utah bill of sale is used to formally document the transfer of personal property and protect both parties in a private sale. Specifically, it is used to:

• Document the transfer of personal property (vehicle, boat, firearm, equipment, or other items) from seller to buyer
• Establish the agreed purchase price on record — Utah Division of Motor Vehicles uses this to calculate applicable sales tax, use tax, or registration fees when the buyer applies for a new title
• Protect the seller from future liability related to the property after the sale date
• Give the buyer proof of ownership pending receipt of a new title
• Serve as evidence in any dispute about the terms, price, or condition of the item at the time of sale
• Support insurance documentation — the buyer can present the bill of sale to their insurer as proof of acquisition and value

A complete Utah bill of sale should include the following information:

• Full legal name and current address of the seller
• Full legal name and current address of the buyer
• Detailed description of the item being sold — for vehicles: year, make, model, color, body type, and VIN; for other property: a clear description with any serial number
• Agreed purchase price
• Date of the transaction
• Current odometer reading at the time of sale (required by federal law for all motor vehicle transfers)
• Signatures of both the buyer and the seller

Utah law does not universally require a bill of sale for private property transfers. For motor vehicle title transfers, the Utah Division of Motor Vehicles may request Form TC-843 or an equivalent document to verify the purchase price for sales tax purposes.

For vehicles with branded titles such as 'rebuilt' or 'salvage,' additional documentation alongside the bill of sale may be required. Even when not strictly mandated, a bill of sale protects both parties by establishing the agreed terms.

No. Utah law does not require notarization for a bill of sale. A Utah bill of sale is legally valid without a notary's signature for most personal property transactions, including motor vehicles.

Notarization is optional and is sometimes chosen by parties seeking additional legal assurance—for example, in high-value transactions or when the buyer and seller do not know each other personally.

A Utah bill of sale has no expiration date. Once both parties sign it, it becomes a permanent legal record of the transaction. Neither party needs to renew or re-execute the document—it remains valid indefinitely as long as it accurately reflects the completed sale.

Both the buyer and the seller should keep their signed copies for their personal records. For vehicle transactions, retain the bill of sale until the Utah DMV has processed the title transfer and issued a new title in the buyer's name. The document may also be needed as proof of purchase for insurance, tax verification, or future ownership disputes.

PDF Guru provides a ready-to-use Utah Bill of Sale template preloaded in our online editor. There is no need to download or upload anything in advance—simply open the form, fill in all required fields, add your electronic signature, and download the finished document as a PDF.

The official Form TC-843 is also available directly from the Utah DMV website for vehicle transactions. PDF Guru helps you prepare and download the document; delivering the signed bill of sale to the other party and submitting it to the Utah DMV for title transfer remains your responsibility.

PDF Guru makes it easy to sign your Utah Bill of Sale online without printing or scanning. Once you have completed all required fields in the form, use the Sign tool in the editor. You can draw your signature with a mouse or trackpad, type your name, or upload a saved signature image. Position the signature in the designated field for the seller — if both parties are signing digitally, the buyer can do the same before the final download.

When your signatures are in place, click Done to download the completed PDF to your device. Electronic signatures are generally accepted for private-party bill of sale transactions in Utah. If you plan to submit the bill of sale to the Utah Division of Motor Vehicles as part of a title transfer, confirm in advance whether an original ink signature is required.