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What is a W-2 form?

The W-2 form is a crucial document that employers must provide to their employees every year. It outlines the amount of money you've earned and the taxes withheld from your paycheck. This form is essential for filing your taxes accurately, as it helps you report your annual income and calculate any refunds or taxes due. If you're an employee, you'll need this form to ensure your tax return is complete and correct.

What is a W-2 form used for?

The Form W-2 is an essential document for tax reporting. It serves multiple purposes, including:

  • To report wages earned by employees.
  • To show taxes withheld from paychecks.
  • To provide information on Social Security and Medicare earnings.

How to fill out a W-2 form?

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  1. 1

    Start by entering your employer identification number (EIN) in box b.

  2. 2

    Fill in the employee's social security number and full name in boxes a and c.

  3. 3

    In box 1, report the total wages, tips, and other compensation.

  4. 4

    Box 2 should include the amount of federal income tax withheld.

  5. 5

    Complete state information in boxes 15 through 20, if applicable.

  6. 6

    Review all information for accuracy before downloading the document.

Who is required to fill out Form W-2?

Employers are responsible for filling out Form W-2 for each employee they have paid a salary, wage, or other compensation.

After completion, Form W-2 is used by employees to prepare their tax returns, indicating earned income and taxes withheld.

When is a W-2 form not required?

Some individuals may not need to fill out a Form W-2. This includes self-employed persons who report their income and expenses on a Schedule C form.

Independent contractors, who receive payment for their services on a project basis, also do not use Form W-2. Instead, they typically need to report their earnings on a Form 1099-NEC.

When is a W-2 form due?

The deadline for the Form W-2 is January 31st following the end of the tax year. This means employers must send the forms to their employees and the IRS by this date.

Meeting this deadline is crucial for both employers and employees to ensure accurate tax reporting and compliance with IRS regulations.

How to get a blank W-2 form?

To get a blank form W-2 issued by IRS, visit our platform where we have a template ready in our editor for you to fill out. You don't need to download it from anywhere else. Remember, our website helps you to fill out and download the form, but we don't assist in submitting it.

How to sign W-2 form online?

To sign a W-2 form online, start by visiting PDF Guru. Load your form in the PDF editor, then fill out the necessary information.

After completing the form, you can create an electronic signature. Simply select the sign option, draw your signature, and place it where required.

Where to file a W-2?

The W-2 form must be submitted to the SSA and given to employees. It can be sent online via the SSA's Business Services Online portal.

Alternatively, employers can mail the W-2 to the Social Security Administration if electronic submission is not an option.

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Frequently asked questions

  • What is the difference between Forms W-2 and W-4?

    The W-4 form informs employers about how much tax to withhold from an employee's paycheck, while the W-2 form provides a summary of an employee's total earnings and the taxes withheld by the employer throughout the year.

  • What if I lost my W-2?

    If you've lost your W-2, you can reach out to the IRS at 1-800-829-1040 for help. Alternatively, you can complete Form 4852 as a substitute. If the IRS is unable to locate your W-2, they can provide a transcript of your income and wages.

  • How to file taxes without Form W-2?

    To file taxes without a W-2, use Form 4852. Estimate your wages and withholding based on your final pay stub, complete the form, and attach it to your annual tax return. Both should be submitted by mail.

  • What is the difference between Forms W-2 and 1099?

    W-2 is used for employees who receive regular paychecks with taxes withheld, typically working set hours. In contrast, a 1099 is for independent contractors who have flexible hours, no benefits, and are paid on a one-time or irregular basis.

  • How to find adjusted gross income on Form W-2?

    Your adjusted gross income (AGI) cannot be found on your W-2. To find your AGI, you need to complete your tax return using Form 1040, where you will add all your income sources and subtract any applicable adjustments to income.

  • How to file taxes without Form W-2?

    To file taxes without a W-2, you should complete Form 4852. Estimate your total wages and withholding, fill out the form, and attach it to your annual tax return. Submit both by mail. If you receive your official W-2 later, you might need to file an amended return using Form 1040-X.

  • What does Form W-2 look like?

    A W-2 form displays an employee's total earnings, deductions for income tax, Social Security, or Medicare taxes, and other contributions. It contains multiple copies for various purposes, such as filing with the Social Security Administration and state tax departments.

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