Fill Out DA Form 5840 Online in 2025

Fill out your certificate for guardianship or escort duties.
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What is Form DA 5840?

DA Form 5840, known as the Certificate of Acceptance as Guardian or Escort, is an important document for soldiers who need to appoint someone to care for their children while they are away on military duty. This form ensures that the chosen guardian is aware of their responsibilities and has the authority to make decisions for the children. By completing this form, soldiers can ensure their children receive the proper care and support they need during their absence, which is vital for their well-being.

What is DA Form 5840 used for?

DA Form 5840 is important for military families. It helps ensure that a guardian or escort is officially recognized:

  • Documentation: Confirms the guardian's or escort's role in caring for a soldier's family members.
  • Authority: Verifies that they have the necessary documents to provide support.
  • Responsibility: Acknowledges their duty to care for the family members.
  • Notarization: Requires a notary's signature for validity.

How to fill out DA Form 5840?

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  1. 1

    Fill in the blanks: Enter the guardian's name, address, email, and notary information.

  2. 2

    Sign the form: The guardian must sign in the notary's presence.

  3. 3

    Date the form: Include the date of signing.

  4. 4

    Notarize the form: Have the notary acknowledge and stamp the document.

  5. 5

    Attach necessary documents: Include a copy of the Power of Attorney (DA Form 5841) and any other required documents.

  6. 6

    Verify completeness: Ensure all necessary information is provided to avoid rejection of the Family Care Plan.

For signature requirements, check official sources for the latest information.

Who is required to fill out DA Form 5840?

Guardians and notaries are responsible for completing DA Form 5840. Guardians must sign the form in front of a notary to confirm their commitment to care for the soldier's family members.

Afterwards, guardians use the form to demonstrate their authority and responsibilities in caring for the soldier's family, ensuring access to necessary services.

When is DA Form 5840 not required?

DA Form 5840, Certificate of Acceptance as Guardian or Escort, isn't necessary if the soldier's family members already have a legal guardian or custodian. It also isn't required for temporary deployments that don't need long-term guardianship. If the family care plan meets an established legal custody agreement, additional guardianship documentation isn't needed either.

When is DA Form 5840 due?

For Active Duty soldiers, the form should be completed within 30 days of the event requiring a Family Care Plan.

National Guard and Army Reserve soldiers have 60 days from the date of counseling to complete their Family Care Plan, which includes DA Form 5840.

How to get a blank DA Form 5840?

To obtain a blank DA Form 5840, issued by the U.S. Army under AR 600-20, visit our website. We have the form pre-loaded in our editor for you to fill out. Remember, our platform aids in filling and downloading, but not filing forms.

How to sign DA Form 5840?

To sign DA Form 5840, Certificate of Acceptance as Guardian or Escort, you typically need a handwritten signature. However, if permitted, you can also use a simple electronic signature that complies with eSignature regulations such as ESIGN or UETA. Remember to check for the latest updates regarding signature requirements. With PDF Guru, you can fill out the form and download it for future use, but submission and online sharing are not supported.

Where to file DA Form 5840?

To submit DA Form 5840, sign it in front of a notary. Ensure the form is filed with the Soldier's unit or command, as online submission isn't allowed.

Mail the completed form along with required attachments like a notarized Power of Attorney and ID cards. Both the Soldier and their commander must sign and recertify annually.

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Frequently asked questions

  • What information do I need to provide on the DA Form 5840?

    You will need to provide your typed or printed name, signature, date, address, and email address. Additionally, include the names and ages of the family members you are accepting responsibility for.

  • Do I need any additional documents to complete DA Form 5840?

    Yes, you may need an original DA Form 5841, which is a Power of Attorney or other legally sufficient authority naming you as guardian or escort.

  • Is the information provided on DA Form 5840 confidential?

    The information on the DA 5840 form is not confidential. It is used solely to ensure that guardians have the necessary authority to care for a soldier's children during their absence, and there are no routine uses or disclosures of this information.

  • What happens if I fail to provide all the requested information on DA Form 5840?

    Failure to provide all requested information could lead to the rejection of a soldier's Family Care Plan. It's essential to complete the form accurately and provide all necessary details to ensure its acceptance.

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