Who can be an authorized representative for I-9?

An authorized representative for I-9 can be any person you designate to complete and sign the form on your behalf. This could include a personnel officer, foreman, agent, or anyone else acting on your behalf, including a notary public. It's important to note that the employer is still responsible for any violations in connection with the form or the verification process.

What is the purpose of an I-9 form?

The purpose of the I-9 form is to verify the identity and employment authorization of individuals hired for employment in the United States. This form is required by U.S. law to ensure that employers do not hire or continue to employ individuals who are not legally authorized to work in the U.S.

What is I-9 verification documents?

I-9 verification documents include documents that employees present to their employers as proof of their identity and employment authorization. There are three categories of documents: List A documents that establish both identity and employment authorization, List B documents that establish identity only, and List C documents that establish employment authorization only. Employees must present one document from List A or one document from List B and one from List C.

How many sections are on the I-9 form?

There are three sections on the I-9 form. Section 1 is completed by the employee, who provides personal and employment eligibility information. Section 2 is completed by the employer, who reviews and verifies the employee's documentation proving identity and employment authorization. Section 3 is used for re-verifying or updating employment authorization for rehired employees or when an employee's employment authorization or documentation of employment authorization has expired.

I-9 Form 2023-2024 - Fill, Edit, and Download

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What is Form I-9?

The Form I-9 is a U.S. Citizenship and Immigration Services form that verifies an employee's identity and their authorization to work in the U.S. Both the employer and the employee must complete it. It's required for every new hire in the United States, regardless of citizenship. Employers must keep the completed forms on file and be ready to present them if requested by authorized government officials.

What is Form I-9 used for?

The Form I-9 is an essential document for employment verification in the United States. Here's what it's used for:

To verify the identity of employees.
To ensure employees are authorized to work in the U.S.

How to fill out Form I-9?

1
Start by entering your full legal name and other required personal information in the designated fields.
2
Next, choose your citizenship status from the available options and provide the necessary documentation details.
3
Fill in your employment start date as provided by your employer.
4
Sign and date the form in the allocated spaces to confirm the accuracy of the information.
5
Remember, your employer must complete their section of the form for it to be valid.

Who is required to fill out Form I-9?

Employers are responsible for filling out Form I-9 to verify the identity and employment authorization of their employees.

After completion, both employees and the U.S. government use Form I-9 for purposes of work eligibility verification.

When is Form I-9 not required?

Certain individuals are exempt from the need to complete Form I-9. This includes independent contractors and those employed by contractors providing contract services, such as a temp agency.

People who perform casual domestic work in a private home on an irregular basis are also not required to fill out Form I-9. Additionally, employees hired before November 6, 1986, who are continuing in their employment and have a reasonable expectation of employment at all times, are exempt.

When is Form I-9 due?

The deadline for the Form I-9 is by the first day of employment.

Employers must ensure that this form is completed to verify the identity and employment authorization of their employees. It's important to remember that the form must be retained for a specified period, following the guidelines provided by the official requirements.

How to get a blank Form I-9?

To get a blank form I-9, just visit our platform. We have a template ready in our editor for you to fill out. Remember, while our website helps you prepare and download the form, it doesn't support submitting it.

How to sign Form I-9 online?

To sign Form I-9 on PDF Guru, start by loading the form in the PDF editor. Fill out the necessary fields as per the instructions.

After completing the form, you can create an electronic signature to finalize it. Click 'Done' to download your signed document for your records.

Where to file Form I-9?

The I-9 form cannot be submitted online or by mail. It must be retained by the employer for verification purposes.

Employers are responsible for ensuring the form is completed correctly and kept on file.

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Frequently asked questions

Who can be an authorized representative for I-9?
An authorized representative for I-9 can be any person you designate to complete and sign the form on your behalf. This could include a personnel officer, foreman, agent, or anyone else acting on your behalf, including a notary public. It's important to note that the employer is still responsible for any violations in connection with the form or the verification process.
What is the purpose of an I-9 form?
The purpose of the I-9 form is to verify the identity and employment authorization of individuals hired for employment in the United States. This form is required by U.S. law to ensure that employers do not hire or continue to employ individuals who are not legally authorized to work in the U.S.
What is I-9 verification documents?
I-9 verification documents include documents that employees present to their employers as proof of their identity and employment authorization. There are three categories of documents: List A documents that establish both identity and employment authorization, List B documents that establish identity only, and List C documents that establish employment authorization only. Employees must present one document from List A or one document from List B and one from List C.
How many sections are on the I-9 form?
There are three sections on the I-9 form. Section 1 is completed by the employee, who provides personal and employment eligibility information. Section 2 is completed by the employer, who reviews and verifies the employee's documentation proving identity and employment authorization. Section 3 is used for re-verifying or updating employment authorization for rehired employees or when an employee's employment authorization or documentation of employment authorization has expired.

Fill out Form I-9 Online in 2024