Invoice Templates

Frequently asked questions

• What is an invoice template?

  

  An invoice template is a ready-made document you can use whenever you need to bill a client, whether for services, products, project work, or recurring payments. It provides a simple structure with sections such as invoice number, dates, client details, itemized charges, taxes, and payment terms. You fill in the details, send it to your client, and ensure your invoices are consistent and professional every time.

• What does an invoice look like?

  

  An invoice usually starts with your business name and contact details, along with the client’s information, a unique invoice number, and the date. It lists the products or services provided, including quantities, prices, and the total cost. At the bottom, you include payment terms, any applicable taxes, and the final amount due. Many templates also let you add your logo and brand colors to make your invoice look professional and aligned with your business.

• What are the types of invoices?

  

  Businesses can adapt invoice templates to fit their specific needs. The type you choose depends on how you bill clients and what you offer. Common types include:

  • Standard invoices for selling products or services
  • Proforma invoices to provide an estimate before a sale
  • Freelance or hourly invoices for independent professionals and contractors
  • Medical invoices for healthcare services
  • Repair invoices for maintenance and repair work
  • Consultation invoices for professional advice or expertise
  • Industry-specific invoices tailored to fields like legal, construction, or creative industries

• How to edit invoice templates with PDF Guru?

  

  Editing invoice templates with PDF Guru is simple:

  1. Select a template from our library.
  2. Once in the editor, click on any text field to add your business and client details, line items, and totals.
  3. Adjust fonts, colors, and layout using the upper toolbar.
  4. Add your logo or images and position them where needed.
  5. Download your resulting document to your device. 

  Are you wondering whether it can be a printable invoice template? Of course it can. Every template you find on PDF Guru is fully ready for printing or for sharing online.

• Why should I use an invoice template?

  

  An invoice template makes billing faster and easier. It helps you create professional, consistent invoices that clients can trust. You reduce errors, speed up payments, and simplify bookkeeping. Plus, adding your logo and brand style builds trust and leaves a great impression every time you send an invoice.

• What do I include on an invoice?

  

  A complete invoice should include:

  • An invoice number and issue date
  • Your business name, address, and contact info
  • The client’s name and address
  • A list of products or services, quantities, unit prices, and subtotals
  • Applicable taxes and the total amount due
  • Payment terms, instructions, and the due date
  • You can also include a logo, delivery address, and additional notes as needed.

• When to use an invoice template?

  

  Use an invoice template whenever you need to bill a client or customer. Whether you’re invoicing for one-time work, recurring services, product sales, or project milestones, a template keeps your process fast and consistent. 

  It’s especially helpful when you send multiple invoices and want them to look professional and on-brand.

• How do I find the right invoice template for my business?

  

  Our library offers a variety of online invoice templates built for different business types and industries. Whether you sell products, bill by the hour, or run a service-based business, you’ll find a suitable template. Just add your details and download it as a PDF, Word, JPG, Excel, PNG, or PPTX — ready to send.

  Tax invoice templates, business invoice templates, contractor invoice templates… We’re working day and night to add the templates you need to our library!

• How to create your invoice template?

  

  Here’s a simple process to create your own invoice template:

  1. Choose a template for an invoice that matches your business needs.
  2. Add your business name, logo, and contact details.
  3. Insert fields for invoice number, date, client details, itemized charges, tax, total amount, and payment terms.
  4. Customize fonts, colors, and layout to match your branding.
  5. Add a signature (use one of three options) to build trust.
  6. Save your template so you can reuse it and update it for each new invoice.

  So, you always start with a blank invoice template, meaning the structure and design are already set up for you. From there, it’s your move: add text, insert images, leave comments, add signatures, and customize it to fit your needs.

• How can I bill my clients using an invoice template?

  

  • Add your client’s details.
  • List the products or services provided, along with prices and payment terms.
  • Save the completed invoice as a PDF or other preferred format.
  • Use an invoice email template to quickly create a clear, professional message to send with your invoice.
  • Track sent invoices and follow up on any unpaid ones.