School Letterhead
Official school letterhead templates for parent letters and administrative documents
A school letterhead marks every letter, notice, and permission slip as coming from the school itself. It carries the school name, emblem, and contact details at the top of the page, so parents and staff can immediately recognize where a document comes from. We offer editable school letterhead templates for schools of every level - just add your details, upload the school logo, and download the finished design.
Schools send a steady stream of paperwork: newsletters, event notices, field trip forms, report card letters, and correspondence with the district. A consistent letterhead template keeps every piece of school communication organized and professional, and saves the front office from re-creating the same header for every document.
What to Include on a School Letterhead
- School name and logo - The full school name with the crest or emblem, usually centered or aligned left at the top of the paper
- Address and contact details - Location, phone number, email, and website so parents can reach the office easily
- District or affiliation line - The school district, diocese, or governing body, where applicable
- Principal or head of school - Many schools list the principal's name in the header or a footer line for formal letters
- School colors - A touch of the school's color palette makes the letterhead recognizable without overwhelming the layout
How to Create a School Letterhead with PDF Guru
- Pick a template - Choose from school letterhead templates with classic academic layouts, modern designs, and playful styles for elementary schools.
- Add school details - Enter the school name and contact information, and upload your crest in place of the placeholder graphic.
- Match your school colors - Customize the color scheme and font so the letterhead fits the rest of your school's materials.
- Write the letter - Type the announcement or notice directly in the editor, or keep the template blank as reusable stationery for the office.
- Download and share - Export a print-ready copy, a DOC for staff who prefer editing in a word processor, or PNG and JPG for newsletters and the school website.
Frequently asked questions
Who at a school typically uses the letterhead?
The front office and school leadership use it most - the principal for signed letters, administrators for schoolwide notices, and teachers for parent letters that need an official look. Many schools keep a shared letterhead file so that every department, from athletics to the PTA, sends documents with the same professional design.
What paper size and format should a school letterhead use?
US Letter (8.5 x 11 inches) is standard for American schools, with A4 common elsewhere. For printed letters, a standard 24 lb paper stock works well for everyday use, while heavier paper suits certificates and formal occasions. Downloading the letterhead in high resolution keeps the emblem sharp for high-quality printing, and a DOC version lets staff type letters directly on the template.
Can teachers and staff use the same letterhead template?
Yes, and it is the best practice. Create one master school letterhead, save it as an editable file, and share it with staff so every letter home carries the same design. When details change - a new principal, phone number, or crest - update the master template once and redistribute it.